Executive Assistant (Excel Macros, Vlookups, Quickbooks)
An Executive and Personal Assistant is responsible for providing comprehensive support to high-level executives, ensuring smooth and efficient operations of their professional and personal affairs. The ideal candidate will have experience in billing/accounting and QuickBooks, as well as good communication skills. This role requires exceptional organizational skills, impeccable attention to detail, and the ability to handle sensitive information with the utmost confidentiality. The Executive and Personal Assistant serves as a reliable point of contact and liaison, managing various tasks to facilitate the executive's productivity.
Key Responsibilities:
- Manage and maintain the executive's schedule, including arranging and coordinating appointments, meetings, and travel arrangements.
- Communicate with clients, stakeholders, and other professionals on behalf of the executive.
- Handle confidential and sensitive information with discretion and maintain strict confidentiality at all times.
- Prepare and manage correspondence, reports, and presentations for the executive.
- Conduct research and provide recommendations on various topics, including business strategy, market trends, and industry developments.
- Assist in the planning and execution of events, such as conferences, seminars, and business trips.
- Maintain accurate records of financial transactions using QuickBooks
- Manage accounts payable and receivable, reconciling accounts, and resolving discrepancies as needed
- Liaise with other staff members, departments, and external stakeholders to ensure effective communication and coordination of activities.
- Manage and prioritize incoming requests and messages to ensure the executive is aware of all critical issues.
- Bachelor's degree or equivalent experience in business administration, communications, or a related field.
- Strong background in billing/accounting and familiarity with QuickBooks.
- Experience working in a similar role, preferably in a fast-paced and dynamic environment.
- Excellent organizational, communication, and interpersonal skills.
- Strong attention to detail and ability to manage multiple priorities simultaneously.
- Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Professional demeanor and ability to maintain composure under pressure.
- Ability to handle sensitive and confidential information with discretion.
- Familiarity with project management tools and software is an asset.
Setup:
- Candidates must be amenable to reporting on a hybrid setup (2-3 days on-site)
- Work Location: Ortigas, Pasig City
- Shift: Night Shift (CST / PST)
Perks/Benefits:
- 2-3 days a week reporting on-site
- HMO with life insurance upon regularization
- Night shift differential
- Leave credits
- Government-mandatory benefits + Pro-rated 13th-month pay
About Eastvantage
At Eastvantage, our mission is to create meaningful jobs. Through our portfolio of premium and select clients, we provide careers that are knowledge-based, inspiring, and always with the potential for development and growth.
We are an independently-owned outsourcing company with European roots, servicing global companies that have offices in every populated continent in the world. We have been in the industry for a decade, growing from a handful to over 1,000 happy employees over the years.
We invite you to navigate our site to get to know who we are, to see what sets us apart in culture and thinking. Because of this, we carefully select who we work with, both customers and co-workers, which is why people happily stick with us for a wonderful amount of time. We hope to convince you to apply with us and be part of our success story.