Business Development Coordinator - Hybrid set up
The Business Development Coordinator / Sales Coordinator plays a pivotal role in supporting the Business Development Team by executing efficient administrative processes, maintaining accurate records, and facilitating seamless communication among internal and external stakeholders. This role is vital for optimizing the effectiveness of sales operations and contributing to the attainment of sales targets and organizational goals.
Main Responsibilities:
Document Management and Preparation
- Assist the Sales Team in preparing, organizing, and managing various sales-related documents.
- Ensure documents are accurate, up-to-date, and in compliance with company standards.
Meeting Coordination and Support
- Schedule meetings, manage agendas, take minutes, and distribute action items.
- Coordinate with stakeholders to ensure meetings run smoothly and efficiently.
Database Maintenance and Administrative Files
- Maintain and update relevant databases, administrative files, and records.
- Ensure data integrity, accuracy, and completeness for reporting and analysis.
Stakeholder Coordination and Communication
- Collaborate with key internal and external stakeholders to manage sales processes, consolidate responses, and submit required materials.
Workflow Management and Sales Support
- Support sales development by ensuring streamlined workflows and effective administrative processes.
- Implement efficient processes to enhance the Business Development department's productivity.
Sales Structure and Data Management
- Manage and maintain the sales structure and customer segmentation tools.
- Ensure data accuracy and currency in internal systems to facilitate informed decision-making.
Go-to-Market Activities
- Assist in planning and coordinating sales events.
- Manage logistical arrangements and preparation of materials for successful event participation.
Sales Expenses Tracking
- Monitor and track sales expenses to ensure compliance with budgetary guidelines.
Sales Records and Information Monitoring
- Implement proper monitoring procedures for maintaining accurate sales records and information.
- Ensure data security and confidentiality in line with company policies.
Administrative Support
- Handle general administrative tasks, including managing correspondence, scheduling meetings, and maintaining office supplies for the sales team.
Qualifications and Skills:
- High school diploma or equivalent; additional education or training in business administration or a related field is advantageous.
- Proven experience 3-5 years in an administrative role, preferably in support of sales or business development functions.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM systems.
- Exceptional organizational skills with meticulous attention to detail.
- Strong verbal and written communication skills.
- Ability to multitask, adapt to changing priorities, and work collaboratively.
- Analytical mindset for data reporting and trend identification.
- Proactive problem-solving capabilities.
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About Eastvantage
At Eastvantage, our mission is to create meaningful jobs. Through our portfolio of premium and select clients, we provide careers that are knowledge-based, inspiring, and always with the potential for development and growth.
We are an independently-owned outsourcing company with European roots, servicing global companies that have offices in every populated continent in the world. We have been in the industry for a decade, growing from a handful to over 1,000 happy employees over the years.
We invite you to navigate our site to get to know who we are, to see what sets us apart in culture and thinking. Because of this, we carefully select who we work with, both customers and co-workers, which is why people happily stick with us for a wonderful amount of time. We hope to convince you to apply with us and be part of our success story.